If they don’t respond, it’s okay to leave this off, but mention it when you send the invoice. Ask your contact at the client who you should mention in this field. This line is short for “attention.” It indicates that someone in the accounting department needs to handle it. Put the name of the specific person you’re working with, in case the accounting department has a question about the work you did and doesn’t know who to contact. Remember to include your phone number and email address – the accounting department handling your invoice may not have that info. If you write using a business name, use that instead. But don’t worry – creating an invoice is still pretty easy.Īside from the elements mentioned above that describe the work done for the client and its cost, a complete invoice should include: If the client defers to you or says they are flexible about invoices, you have a little more work to do. Ask for a template and/or invoicing instructions and follow those guidelines. If you want to make invoices as easy as possible, here’s a simple trick:Īsk the client how they prefer invoices, and do that.Įspecially if your client is a larger company, their accounting department probably has a preferred format. If you don’t send an invoice, you won’t get paid! What should you put on an invoice? Without an invoice, accounting has no way of knowing that their colleague in the marketing, editorial, or communications department has hired a freelance writer as a contractor. On most projects, there is an accounting department which handles payments and is separate from the part of the business that the person who hired you works in. Invoices matter because most clients expect their vendors (that’s you!) to send them an invoice that provides an official record of things like: You’ve probably received invoices from businesses you’ve used as a consumer, especially professional service providers: Plumbers, attorneys, landscapers, etc. All About InvoicingĪn invoice is simply a formal document stating that money is owed to the invoicing party (you) from the recipient (your client). To make the process easier, let’s go over some of the basic tenets of invoicing as a freelance writer, then compare six different tools you can use to generate invoices. It can be overwhelming for a new freelancer to learn about invoicing, and even experienced writers may be confused about picking the right invoicing tool for their needs.įurther complicating the matter, there are dozens of applications designed to make invoicing easier accounting and billing are one of the most popular categories of cloud software. The other big variable in invoicing is the tools you use to generate them. You could ask ten different freelancers, and each one might give you a different take. Truthfully, there’s no right or wrong answer for these questions. When should you send them? What format should they be in? How soon should they be paid? They’re not glamorous, and they don’t get a lot of attention, but without them, you won’t get very far.īut for new freelancers, invoices can be something of a mystery. Invoices for your freelance writing business are like the lug nuts on your car’s tires.
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